If you’re spending hours every week on repetitive work, you’re not alone, and you’re not stuck either. With Microsoft Copilot, built into Microsoft 365 apps like Word, Excel, Outlook and Teams, you can hand off time-consuming tasks and focus on what matters most.

Here are 10 smart ways to use Microsoft Copilot to automate the everyday, so you can do more in less time.

1. Draft and Respond to Emails in Outlook

Instead of rewriting the same messages over and over in Outlook, let Copilot handle it. You can say;

“Write a follow-up email thanking the client for the meeting and confirming next steps.”

It will generate a personalised, professional response in seconds, ready to edit and send.

2. Summarise and Schedule Meetings in Teams

Working across Teams and your calendar, Copilot can summarise what happened in meetings and help schedule the next one. For example;

“Schedule a meeting next week with the marketing team to discuss the sales campaign.”

It handles time zones, availability and calendar invites automatically.

3. Generate Reports in Word and Excel

From raw data in Excel to polished summaries in Word, Copilot transforms your input into clear, structured reports. Just say;

“Create a monthly sales report from this Excel data.”

It’ll insert charts, bullet points and highlight key trends instantly.

4. Write Complex Formulas in Excel

If you’re troubleshooting spreadsheets in Excel, just describe what you need;

“Calculate the average monthly revenue growth and highlight any negative months.”

You’ll get clean, working formulas and smart insights fast without the guesswork.

5. Create Templates and Reusable Documents

Instead of formatting the same docs every week, ask Copilot to:

“Create a reusable invoice template with company branding and tax calculations.”

Save it once, reuse it forever.

6. Summarise Long Documents

Reading through lengthy PDFs or Word files? Ask Copilot:

“Summarise this 10-page project proposal in 5 bullet points.”

You’ll get a clear, concise version without the fluff.

7. Generate Meeting Agendas and Notes

Before your next team call, tell Copilot:

“Create a 30-minute meeting agenda to review project milestones and assign tasks.”

Afterward, it can summarise the meeting and email notes to attendees.

8. Repurpose Content Across Platforms

Write something once, then use it everywhere. For example;

“Turn this blog post into a LinkedIn summary and email newsletter.”

Copilot adapts tone, length, and format, saving hours of rewriting.

9. Automate Standard Operating Procedures and Training Guides

Need internal processes documented fast? Copilot can structure guides in Word based on your instructions. You can say;

“Draft a step-by-step guide on onboarding new IT staff.”

It’ll create a structured, branded document ready to share with your team

10. Visualise Data Instantly

Working with large datasets in Excel? Copilot can instantly transform numbers into visuals. Just say;

“Create a dashboard with key metrics, trends and visual charts.”

No need to spend hours figuring out which chart to use, it handles that.

Conclusion

Microsoft Copilot isn’t just another feature, it’s a true productivity partner. By automating repetitive tasks, you unlock more time for strategic thinking, creativity and impact.

Want help setting up Copilot in your business?

Let us help your team with setup, training, and practical solutions tailored to your industry.

Get in touch today and start working smarter, not harder.